Receptionist / Secretary

Role

Job Summary:

The job holder of this position is responsible for all front office operations such as handling company incoming and outgoing telephone calls, dispatching of mail, couriers and time sheets. The job holder is the single point of contact for all messages and information.

Key Responsibilities:

Organizational:

– Follow all relevant administrative policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner

Operational:

– Provide information about establishment such as location and working hours of departments or offices, employees within the organization, or services provided
– Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
– Maintain guest reservation system
– Receive, sort, and route mail, with courier and deliveries
– Manage the mail room by allocating mail space for each department/company Receptionist Mailing Service Attendance Support Meetings Logistic Support Access Log Maintenance Customer Service Call Forwarding
– Assist staff and keep a track of the international calls and faxes to enable the accounts department to debit the amount to the personnel
– Be aware of the location of staff i.e. out of the office in a meeting, on leave, on business trips etc.
– Arrange for public transportation if requested by guests
– Maintain up-to-date telephone lists
– Perform other clerical duties as needed, such as filing, photocopying, and collating
– Perform other duties as required

Requirements

-Multi-tasking, Flexibility, Telephone Skills, Customer Service, Time Management, Organisation, Attention to Detail, Scheduling, Word Processing , Professionalism, Quality Focus
-Minimum 2-510 years experience in specific field.
-Excellent English
-Clarity in communication n ability to put forward / summarise effectively

Amazing benefits

We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, life insurance, child education contribution & exclusive employee discounts.Interested applicant should sent their CV directly to our HR at:aafinternationalcompany@yahoo.com

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