Executive Secretary

Executive Secretary

General
Location: Dubai
Occupancy: full time

Description
• Ability to stand-in the absence of the Managing Director to ensure smooth flow of operations by coordinating with relevant departments and acting as back-up and provide accurate and detailed report of events and actions taken to the Immediate Superior and to Upper Management.

• Perform assigned tasks with minimum supervision in a timely and efficient manner.

• Be the point of contact between the executives and company employees/clients and manage information flow

• Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)

• Oversee the performance of other clerical and administrative staff

• Format information for internal and external communication – memos, emails, presentations, reports

• Screen and direct phone calls and distribute correspondence
Skills

• Committed and has long term goals

Requirements
Experience: 3 years
Bachelor degree
• Degree in Corporate Secretary is preferred or PA certification would be considered a plus

• Proven working experience as an executive assistant or senior executive assistant

• Excellent MS Office knowledge and English proficiency, including MS PowerPoint

• Outstanding organizational and time management skills

• Acquainted with knowledge of office management systems and procedures

• Excellent verbal and written communications skills

• Background on any of the following fields is an advantage: Accounting, Logistics, or Property Management

• Strong Leadership Skills with potential to hold Management position.

Provisions
Salary: to be discussed
Housing provided

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