Procurement Officer

Requirements/Qualifications:

– Bachelor’s degree in Business Administration, Accounting, or related field preferred
– Solid knowledge and understanding of procurement processes, policy, and systems
– Minimum 5 years experience as procurement officer or related position
– Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel); Tally and or ERP
– Ability to analyze problems and strategise for better solutions
– Ability to negotiate, establish, and administer contracts
– Excellent verbal and written communication skills
– Ability to multitask, prioritise, and manage time efficiently
– Accurate and precise attention to detail
– Ability to work well with management and staff at all levels
– Goal-oriented, organized team player

Roles and Responsibilities
1. Sourcing of suppliers; develop supplier database;
2. Co-ordinate all projects procurement and administration function of same;
3. Obtain competitive quotes from suitable and approved vendors;
4. Receive requisition (MRF), float enquiries immediately;
5. Prepare techno- commercial comparison sheet & update the MRF accordingly;
6. Obtain MRF approval and place LPO using the ERP business application;
7. Ensure LPO includes all the documents/ certificates that have to be delivered along with the goods/services. Also make sure suppliers handover the same before or during the delivery;
8. In case of overseas purchase, ensure documentation procedure for import is sent to the supplier with the LPO;
9. Ensure no more than 3 days elapses between the time of MRF receipt date & LPO release date;
10. Ensure delivery as per required delivery date & GRN preparation (until warehouse person is available)
11. Obtain approval on Invoice/s from concerned Project In- Charge;
12. Prepare LPO case file (including all relevant documents) to forward to Finance & co-ordinate for timely payments;
13. Stock reconciliation with Inventory Controller;
14. Petty cash purchases;
15. Organise the hiring of vehicles for staff;
16. Identify shipping agents; tracking of all shipments and their clearance; document all procedures to avoid any delay or demurrages;
17. Arrange for samples, testing and evaluation of new products;
18. Identify new vendors for all materials;
19. Follow all ISO9001:2008 procedures related to procurement including vendor assessments.

Interested applicant, please send your CV at hruae27930@gmail.com.

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